Procurement Officer

within Administration & Facilities


Procurement Officer

within Administration & Facilities

  • Grade:

  • Type:

  • Job code:

  • Team:


About Administration & Facilities

The Administration and Facilities Management team strives to make the Authority the best place to work for our fellow colleagues. The team oversees and manages MFSA's building management services, procurement of all the Authority's requests for goods and services, support administration by providing oversight of the cleaning and security services, manages the centralised travel desk and the car fleet, takes care of hospitality, whilst ensuring the day-to-day smooth running of operations.

Keeping highest possible standards is key and the team works hard to ensure employees work in a safe and comfortable environment whilst placing the necessary focus on productivity. Preventative maintenance on all the critical equipment is regularly scheduled, whilst the team takes pride in delivering renovation and refurbishment projects to the satisfaction of the Authority's staff.

Areas of responsibility include:

- Building Management Services

- Travel Arrangements

- Hospitality

- Administration of the MFSA Premises

-Transport Services

-Reception services


The Role

As a Procurement Officer (Junior Analyst) job holder will be undertaking the following duties:

  • Drafting of procurement tender documents.
  • Assisting in the evaluation and award of tenders.
  • Serve as a Tender Evaluation Committee Secretary; duties include attending and recording minutes of Evaluation Committees and utilising the Electronic Public Procurement System as necessary.
  • Assist internal functions within the Authority by identifying the procurement methodologies most suitable to their requirements and in line with local legislation and internal Procurement Procedures.
  • Liaise with the relative Government Departments.
  • Besides procurement through CfTs, the job holder is also expected to manage day to day procurement through the issuing of RFQs via ePPS and issuing purchase orders.
  • Undertake any other ad-hoc tasks as delegated by senior management in line with the exigencies of the Procurement Office and the Authority.

About You

We are looking for candidates with solid a background in Public Procurement. The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

The candidate must be in possession of an Institute for the Public Services (IPS) certification in OD1318 Electronic Public Procurement (3 half days) and OE8815 Evaluators Training (1 half day).

In the case that candidates do not have the necessary academic or professional qualifications but have at least five (5) years of relevant experience, we would still be interested in speaking with them.

Further on the job training and Institute for the Public Services (IPS) courses shall be offered to the candidate.

How to apply

or query further information

Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to [email protected]

Other Important Information

The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

Public call no:360/2022