Junior Records Officer

within Data Management and BI


VIEW JOB DETAILS

Junior Records Officer

within Data Management and BI


VIEW JOB DETAILS
  • Grade:

    9
  • Type:

    Definite
  • Job code:

    DM/004/2022
  • Team:

    Records Management Office

About Data Management and BI


The aim of the Records Management Office is to oversee and manage a centralised records registry and archives in order to enable the timely and efficient retrieval and filing of records.

The Role


  • Organizes and manages all records and documents in an orderly manner.
  • Retrieve necessary appropriate records and reports from the Registry/Archives.
  • Coordinate and collaborate with all the functions in managing records.
  • Maintain databases appropriate to the various records, reports, and documents.
  • Provide access of records to designated staff members within the functions.
  • Manages the functions' requests.
  • Participates in projects relating to records management.
  • Splitting of all incoming mail and send notifications accordingly.
  • Scanning of incoming mail.
  • Filing of all incoming mail as per set procedure for the handling of incoming correspondence.
  • Period reviewing of the document library as per Departmental Operations Procedure.
  • Comply with Corporate Laws and Regulations.

You will also be expected to undertake any other duties that may arise depending on the exigencies of Data Management and BI and the Authority.

About You


The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

If you do not have the necessary academic or professional qualifications but you have at least three (3) years of relevant experience within the financial services environment, we would still be interested in speaking with you.

Skills

  • Customer focused with a friendly approach
  • Be a team player
  • Previous knowledge on records management would be considered an asset

How to apply

or query further information


Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to [email protected]

Other Important Information


The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on www.ncfhe.gov.mt under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.mt.

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

Public Call no: 204/2022