Administrative Assistant

within Securities and Markets Supervision


Administrative Assistant

within Securities and Markets Supervision

  • Grade:

  • Type:

  • Closing Date:

  • Job code:

  • Team:

    SMS - Capital Markets Team

About Securities and Markets Supervision

The Securities and Markets Supervision section is responsible for supervising investment services licence holders, collective investment schemes, regulated markets, central securities depositories, financial and non-financial entities falling under the scope of EMIR and recognised private collective investment schemes, registered tied agents and recognised administrators. The function is also responsible for the regulation and oversight of activities in capital markets including the processing of applications for admissibility to listing on Regulated Markets, the processing of notifications in terms of the Securitisation Act, the supervision of the continuing obligations of Listed Companies on Regulated Markets in Malta, the supervision of the markets to identify any market abuse and to carry out any appropriate reviews where applicable. 

The Role

The selected candidate will undertake the following tasks:

  • General office and administrative duties to support the supervisory work of the unit including filing, archiving, managing incoming and outgoing mail, general correspondence, handling of telephone calls, scheduling and coordinating meetings and organising travel arrangements;
  • Updating and maintaining data repositories in close co-ordination with various Units at the MFSA, and presenting such data as may be required;
  • Proactively assist in the preparation and issuance of routine correspondence and updating relevant logs as may be necessary;
  • Responsible for the management of internal procedures and the preparation of required reports;
  • Other day-to-day duties according to the needs of the Capital Markets and Market Infrastructures section within the Securities and Markets Supervision function;
  • Undertake such other tasks as may be directed from time to time by senior management.

About You

The ideal candidate must be in possession of:

  • a Diploma in a financial services related discipline OR a Diploma in an area which is otherwise considered relevant to the functions and duties attached to this post, recognised at NQF level 5 or better duly certified by the Malta Qualifications Recognition Information Centre (MQRIC)*;  
  • Eight (8) ‘O’ Levels including English and Mathematics;
  • ECDL Certification or an equivalent proof of computer literacy.

You should also:

  • have well-developed written and verbal communication skills.
  • organised and have attention to detail.
  • able to multi-task and meet strict deadlines.
  • self-confident.
  • team player.
  • committed to work.

Previous experience in administration and support function in an office environment will be considered an asset.  


        How to apply

        or query further information

        Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to [email protected]

        Other Important Information

        The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

        It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on under MQRIC heading.

        The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage

        Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

        Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

        Public Call Permit: 47/2020